Alphabetical Filing System For Medical Records

A patient can be easily identified this way but the name must be visible to do so.

Alphabetical filing system for medical records.

If you ve been using an alphabetical or a straight numeric filing system to organize your medical charts or company s records you may want to consider the benefits of terminal digit filing or end digit filing. Separate alphabetical index is required. Filing systems also protect patient identifiable data. What are two advantages of a numeric filing system for paper medical records.

Arma has published a list of alphabetic filing rules containing standard rules for storing records alphabetically. You simply need to follow a concrete system in order to file medical records in either manner. This filing system expedites the information retrieval process but lacks confidentiality. The association of records managers and administrators inc.

With alphabetical filing medical records are organised using the last and first name. This system is effective for client or customer name files. A married woman may take her husbands surname but she retains her own first and middle name. Many times a number is already being used as an identifier such as.

There are many rules on how to file alphabetically in english to preserve a sensible filing system. Filing by alphabetic order is a system where you arrange files by names of individuals businesses institutions agencies subjects topics or geographic locations according to dictionary order. This makes it easy for you to locate medical records for appointments. A file that s indexed by a number has only one possible location in the filing system making filing mistakes far less likely than alphabetic filing systems.

Managing productivity problems in alphabetical and straight numeric file systems. The type of health information system that a provider uses often depends on the type of facility its size the number of patients it treats and the volume of records it keeps. Most very large filing systems use a numeric indexing method for a variety of reasons. By implementing alphabetical filing in your life you will ensure all documents are protected and readily available.

Alphabetic filing is the most common filing system for less than 5 000 records. In this filing method records are classified according to their subject. Luckily it s simple to get started with new documents and still is not a difficult change to make if you need to reorganize. The 12 rules you will learn in this chapter follow.

How is the medical record of a married woman filed if an alphabetic filing system is used. Medical records can be filed in either alphabetic or numeric order. Letters and documents are classified and arranged in files and folders into subject or sub subject wise. Arma is an organization designed to help professionals in records management perform their jobs easier and better.

To determine if end digit or terminal digit filing can benefit your organization ask yourself if. The method you choose will depend upon the preferences of your medical office. In this filing subject must be arranged alphabetically.